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Quickbooks Sales Totals Pass


Import The QuickBooks Sales Interface allows you to pass sales and tax totals to QuickBooks. A separate pass file is generated for each day or range of days selected. To access this screen, select Quick Books Sales Pass from the Tools menu (Modern) or Quick Books Sales Totals Pass from the Sales Information menu (Traditional).

You must define your QuickBooks accounts and names through Quick Books Setup in the Setup menu prior to creating your QuickBooks import files. History of each day's sales and tax totals passed is maintained for your review. Import files are placed in your CRE2000 directory as an .IIF file. These files may be deleted once you have imported them to QuickBooks.

History - Sales Totals Passed to Quick Books

This grid displays the QuickBooks import files that have been created.
Date: This is the date that the import file was created.
QB File Name:This is the location and name of the import file.
CRE Undep. Funds: This is the amount of undeposited funds.
CRE Sales Income: This is the amount passed to Sales Income.
CRE Sales Tax: This is the amount passed to Sales Tax.

Pass Sales Totals

Date: This is the date that the CRE Sales and Tax were accumulated for the Import File. CRE Sales Income: This is the amount that will be passed to Sales Income.
CRE Sales Tax: This is the amount that will be passed to Sales Tax.
CRE COGS-Info Only: This is the Cost of Goods Sold for this day's sales. It is an information only field and is not passed to QuickBooks.
Start Date: This is the beginning date for which you wish to create sales total import files. End Date: This is the end date for which you wish to create total import files.

Control Buttons

Select: This button selects sales information for the specified date range and places this information in the Pass Totals grid.
Create QuickBooks File: This button creates a separate import file for each pass file in the Pass Sale Totals grid. These files are stored in the CRE directory as an .IIF file. This also creates a history record indicating that a file was created on this date. NOTE: CRE uses the following notation for naming QuickBooks files: QB.IIF. If the specified date range were September 1, 1998 through September 3, 1998, CRE would create three files: QB010998.IIF, QB020998.IIF, and QB030998.IIF.
Cancel: This button clears the Pass Sales Totals grid.
Invoke QuickBooks: This button loads QuickBooks so you can import the files created.
Exit: This button exits the QuickBooks Interface screen.
To create a QuickBooks file: Enter the Start Date and the End Date of the desired range. Click on Select or press to place an entry in the Pass Sales Totals grid for each day in the specified range. Click on Create QuickBooks File or press to create a QuickBooks file for each day in the specified range. You can verify that the file was created in the History - Sales Totals Passed to QuickBooks grid. NOTE: Every QuickBooks file that you create will be stored in the History grid for reference purposes.

Scheduler

Scheduler allows you to schedule events under different Cashier IDs. To use this function, select Scheduler from the Tools menu.

Select Specific Date

Select this option to move to a specific date on the calendar (Example: 7/2/99 for July 2, 1999)

Schedule Event

To schedule an event: Select a day by either clicking on a day on the calendar or selecting a date using Select Specific Date. Select the start time of the event by clicking on the appropriate box under the desired Cashier ID. Click on Schedule Event or press . This screen will appear. Select a customer by clicking on S or by pressing . Then enter the correct end time of the event and description. Click on OK or press to schedule the event or click on Cancel or press to exit the screen without scheduling an event.

Unschedule Event

To unschedule an event: Click on the event that you wish to cancel or use the arrows to highlight the desired event. Click on Unschedule Event or press to unschedule the event.

Mass Unschedule

Mass Unschedule unschedules all past scheduled events. To do this, click on Mass Unschedule or press .

Send Data to Host

This function allows you to automatically e-mail invoice export files created through the ASCII Transfer screen to the address specified in the Internet Features tab of the Setup Screen. To access this function, select Send Data to Host (Modern) or Send to Host (Traditional) from the Tools Menu. Click on Send Now or press to send a file immediately. To send the file at a later time, click on Export Information At, enter the desired time for transfer, then click on Activate Timer or press .

Vendor Payouts

This function allows you to pay vendors on the fly with cash from the cash drawer when they deliver shipments to your store. CRE will deduct the amount paid from cash in the Detailed Daily Report (DDR). You can also choose to list vendor payouts in the DDR (see Chapter 5: Reports: Reporting Screen: Sales Reports: Print Detailed Daily Report for more information).


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