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Group Maintenance

A group is a way to classify an item that has different styles. Group Maintenance allows you to create groups for inventory items.

To create a new group:

Select Group Maintenance from the Administrative menu in the Options Menu (Modern) or from the Inventory menu (Traditional).

Click on Add or press . Type in the new group name. The group name can contain any alphanumeric characters. Click on OK or press to create the group. Click on Cancel to quit without creating a group.

When you highlight a group in the Select Group list, all of the sizes and colors available for the group will be displayed in the grid. Click on a cell in the grid to display information about that item. The item number, description, and current quantity in stock will appear in the General Tab. The On Order tab displays any open purchase orders for the selected item.

Group Maintenance also allows you to generate and receive purchase orders for group items. To generate a purchase order for an item:

Double-click on the desired item. Enter the amount that you would like to place on order then click on OK or press .

Click on Generate PO or press . The item will appear on the Purchase Order grid with the entered quantity. Modify any fields that may need to be changed, and then click on Create.

To receive an item from an existing purchase order:

Click on the desired item to select it, then click on Receive from PO or press . Enter the quantity received, then click on OK or press . Your inventory will be updated. To receive an item that does not have an existing purchase order:

Click on the desired item to select it, then click on Instant PO or press . Enter the amount received and select a vendor (if any), then click on Receive or press . Click on Exit or press to quit without receiving any items.

Return to pages on Department Maintenance or Kit Maintenance

Go on to pages on Express Input or Purchase Orders

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